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Services
Our
services are divided into four strategic departments: Program development &
strategic consultation; meeting & event management; information
technology products and services; and entertainment and
speaker services.
We welcome the opportunity to work in tandem with in-house
event management teams to create the best application of time and talent. We can adjust our level of involvement in
the program based on your needs. To
that end, we created an overview of management services from strategic
consultation to full management including theme development through staging and
production.
Request for meeting and
event proposal
Program development &
strategic consultation
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Research past events for historical analysis
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Analyze previous meeting survey results for participant preferences
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Create pre and/or post conference surveys to identify future programming
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Recommend program parameters based on client's identified outcomes
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Provide consultation on strategic direction and event outcome
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Consult on event production and theme
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Create training programs for client's in-house meeting planners
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Meeting & event management
General Management
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Develop budget
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Create theme/content
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Identify components for production calendar
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Manage the design, layout, edit and printing of all conference collateral
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Coordinate and distribute conference materials and correspondence
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Research and select off-premise venues
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Provide off-premise event management
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Contract and coordinate transportation
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Select and contract entertainment
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Create floor plans/layouts
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Recommend and contract staging & lighting
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Recommend and contract decor/floral arrangement
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Manage sign & banner production
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Design and manage amenity program
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Create, tabulate, and summarize evaluations
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Generate post-conference recap of improvements
Site Selection and Hotel Management
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Research and select potential sites
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Negotiate hotel contract
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Food and beverage pricing as part of hotel contract
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Audio/visual pricing as part of hotel contract
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Hotel concessions (i.e., comp ratio; pre-booking needs, etc.)
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Generate resume of set-up instructions
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Design hotel master billing program
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Confirm charges to master bills, master bill reconciliation
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Recommend hotel gratuity plan
Food and Beverage
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Design food and beverage menus
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Complete banquet event orders
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Supervise all food and beverage events
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Manage food and beverage guarantees
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Design theme events with decor, entertainment and activity
Registration Services
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Provide four registration options: Website, fax, toll free phone line, mail
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Create custom website for meeting or event registration, information, and FAQs
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Manage database to include room reservations, special requests, menu
restrictions, etc.
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Send confirmations to all registrants
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Provide real time registration reporting
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Conduct on-site computerized registration
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Conduct pre and post conference surveying on-line, on-site, or by telephone
On-site Management
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Provide hospitality at lobby/registration welcome desk
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Coordinate and staff conference registration area
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Provide staff for "off-site" event welcome desks
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Provide staff and supervise hotel registration
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Provide hostess(es) for special events, transportation, etc.
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Supervise amenity placement
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Provide overall general management
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Information technology
products and services
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Design and develop custom registration website
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Provide full support for the website
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Manage online registration process
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Generate real time registration reports
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Develop event related applications
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Conduct strategic consultation
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Provide year-over-year registration analysis
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Manage onsite internet café
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Entertainment and Speaker Services
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Research and recommend speakers and programs, for breakout sessions and
keynoters
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Preview speakers at other events
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Coordinate contract negotiations, travel, accommodations, and meals
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Manage room set-ups/audio visual/special requests
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Coordinate special presentations
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Generate specifications for keynoters including set-up instructions to the
hotel based on keynoter's rider in contract
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